Enrolment and school fees without spreadsheets or hunting for payments
The parent fills in the application and signs the contract online. The system calculates school fees, including the sibling discount, and the school sends out invoices with a QR code to pay. Bank payments are automatically matched to the children, and anyone who doesn’t pay gets a reminder. In one place, the headteacher can see who has paid and who has been sent a reminder. We adapt to each school and its processes.
What the system takes over at school
Enrolment and contracts
Parents fill in the application online and sign the contract remotely. The school doesn’t retype or print anything; the data goes straight into the school’s records.
School fees
The system finds siblings automatically and works out the discounted fee. The school sends out payment requests with a QR code, and parents just pay.
Matching payments
Payments from the bank are matched to the right children, for example by payment reference. Nobody has to search for them on the bank statement.
Reminders
Anyone who doesn’t pay gets a reminder, and a penalty once it’s overdue. The school doesn’t have to chase anyone manually.
How it works
- Parents fill in the application online and sign the contract remotely.
- The system works out the school fees, including the sibling discount, and the school sends out payment requests with a QR code.
- Payments from the bank are matched to children automatically. Anyone who doesn’t pay gets a reminder.
- The head teacher, admin staff and teachers each have their own access to the system. The head teacher can see who’s paid and who’s been sent a reminder.
FAQ
We start with a short call where you tell us what you currently do manually. Then we sketch out how the new process will work and send you a price. Once you approve it, we build the system, show it to you, and show your people how to use it.
From you we’ll need samples of the documents and templates you currently work with, and access to the apps we’re connecting. The rest is on us.
We sign a GDPR data processing agreement with every client. For AI, we use paid versions of models whose providers state in their terms that they don’t use your data for training.
Once you’ve paid, the system is yours, and you can take your data back from us at any time.
We work out the price from how much time and money the system will save you, so it pays for itself within six months. We work this out together at the initial consultation. It’s free and there’s no obligation.
How much time do school fees take up today?
We’ll work out together how many hours a year the system would save you. The call is free and takes 30 minutes.
